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Connect Google Workspace Room Calendars to Calven

This article is an administrator guide to setting up room booking. For a user guide on how to book rooms in Calven, click here.

Calven rooms can be connected to Google Workspace room resources, allowing users in your Calven organization to book Google rooms directly through the Calven app. To get started, head to backoffice.calven.com/integrations/googleworkspace.

Setting up the integration

When you arrive at the Google workspace integration, press add to add a new configuration. Calven will prompt you with the steps to get started.

Once you've set up a Calven account in your Google workspace and delegated authority to Calven, use the connect to Google Workspace button to test the connection and make sure Calven is able to connect.

Now that you've set up your configuration, there are a few configuration options to consider:
 
Booking level refers to the permissions used when people book rooms via Calven.
  • Book as Calven means that when users book a room, the booking will be owned by the service account you used to connect Calven to your room calendars, and users will not be able to edit or cancel it after creation.
  • Book as User means that when users book a room, Calven will add a meeting with this room booking to the user’s calendar and include the room. Users will be able to edit or cancel the booking.
 

Import and link Google rooms to corresponding Calven rooms

To link your Google rooms to Calven rooms, head to backoffice.calven.com/integrations/googleworkspace and click on the "room calendars" tab.

Click actions > add room calendars. You'll be presented with a list of calendars available in your Google workspace. Check off the calendars that you want to use and click "Connect" to import those Calendars into Calven:

 
Once you've imported your google rooms into Calven, you'll be able to link them to the rooms you've set up via the Calven floor plan editor. This will allow users to book and see the booking status of rooms via the floor map.
 
 

Room Booking States:

Green: Available

Red: Occupied

Yellow: Available now however will be busy within the next 10 minutes