When Calven auto-books desks for a day in the office, it will book groups together in specific areas of the office. Here’s how to choose which group you’ll be booked within the Calven app.
This feature is only available for offices using Calven's group togetherness booking algorithm. Learn more about how booking works in Calven
Primary Group
Every Calven user has a primary group. Your primary group is the group you directly report to first and foremost. When auto-bookings are made, Calven will book you a desk with your primary group by default.
If your primary group is controlled by your organization, you will not be able to change it yourself in the Calven app. Instead, please contact a Calven administrator in your organization.
Change your primary group in Calven mobile
- Tap your profile photo in the top right corner and choose ‘edit profile’ from the dropdown
- Tap on primary group in the work info section, choose the group you’d like to set, either from your Suggested Groups or by searching for your desired group
- When viewing a group, you’ll be able to see other primary members in the same office as you
- Tap the set primary group button. You’ll then be seated with your new Primary Group starting the next time Calven auto-books you a desk
Change your primary group in Calven web
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Click your photo in the top right corner to navigate to your profile
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Look for the work information section and click the edit icon to make changes
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Click the primary group dropdown to choose the group you’d like to set, then click save. You’ll then be seated with your new Primary Group starting the next time Calven auto-books you a desk
Choose your sitting with group for a specific day
When you plan to come into the office, Calven will auto-book you a desk with your primary group by default. If you want to sit with another group on a specific day, here’s how to do that:
Choosing a new sitting with group is only possible before auto-bookings have been made. Once bookings have been made, you can use the map to look for desks near the group you’d like to sit with.
Change sitting with group in Calven mobile
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On the home tab, select the day you’d like to sit with a different group
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Make sure your plan is set to office
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Tap on no desk yet on your booking pass
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Search for or navigate to the group you’d like to sit with on this day noting that you’ll only be able to see primary members of the group in the same office as you
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Choose sit with this group
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Done! Your booking pass should reflect your new sitting with group
Change sitting with group in Calven web
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On the floor plan tab, select the day you’d like to sit with a different group
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Make sure your plan is set to office
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Click on the sit with other groups icon on your booking pass
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Find and click on the group you’d like to sit with on this day
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Done! Your booking pass should reflect your new sitting with group
